Privacy Policy – Browns & Company PLC Career Portal

Effective Date: 15-Jul-2025

Last Updated: 15-Jul-2025

At Browns & Company PLC, we are committed to protecting your personal data and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect information submitted by applicants and users through our Career Page, which is part of the Simplified HR System.

Ref: https://simplifiedhr.brownsgroup.com/

1. Information We Collect

We collect the following types of information when you use our Career Portal:

a. Personal Identification Details
  • Name
  • Email address
  • Phone number
  • Display name
  • Job title preferences
b. Application Details
  • Employment preferences (e.g., full-time, part-time, internship)
  • Division and job role you are applying for
  • Resume/CV (PDF/Word format)
  • Cover letter (optional)
  • Screening test answers (if applicable)
  • Score from automated screening evaluation
c. Account Information (if registered)
  • Username and password
  • OTP verification status
  • Subscription preference for weekly updates
d. Communication and Usage Data
  • IP address (for security and logging purposes)
  • Resume submission timestamps
  • Email subscription activity (subscribe/unsubscribe)
2. How We Use Your Information

We use your personal data to:

  • Facilitate the recruitment process
  • Evaluate your qualifications and screening test responses
  • Match you with current and future job openings
  • Contact you for interviews, job offers, or talent community updates
  • Maintain records of applications for internal analytics and compliance
  • Send weekly job updates if you have subscribed
3. Data Retention

Your application data will be stored securely within our internal database for as long as it is necessary for the recruitment process and/or to comply with legal or regulatory obligations. If you wish to request deletion of your data, please contact us at [email protected]

4. Sharing of Information

We do not share your personal data with third parties for marketing purposes. Your data may be accessed only by:

  • Authorized HR personnel involved in the hiring process
  • Browns HR Managers and Heads for reviewing applicants across vacancies
  • System administrators for maintenance and audit

No other departments (e.g., Agriculture, Battery) have access to the Career Page data.

5. Security Measures

We employ industry-standard security protocols to ensure your data is stored and transmitted securely. This includes:

  • Role-based access control
  • OTP verification
  • Encrypted data storage and secure ZIP file generation for resume downloads
6. Talent Community and Future Job Interest

If you submit your resume to our Talent Community, we may retain your information to consider you for future opportunities. You may opt out at any time by contacting us or using the unsubscribe option in our communications.

7. Weekly Update Subscription

By subscribing to weekly job updates, you consent to receive email notifications about current openings. You can unsubscribe at any time by clicking the "unsubscribe" link in the email or contacting us directly. Your subscription status will be updated immediately.

8. Your Rights

You have the right to:

  • Access your data
  • Correct inaccuracies
  • Request deletion of your data
  • Withdraw consent for communications

To exercise any of these rights, please contact us at: [email protected]

9. Cookies and Tracking

Our Career Page does not use cookies or any similar tracking technologies. No information is stored on your device when you visit the page, and no personal data is collected through cookies or browser-based trackers.

10. Contact Us

If you have any questions or concerns about our privacy practices, please contact:

Human Resources Department
Browns & Company PLC
No 34, Sir Mohamed Macan Markar Mawatha,
Colombo 03, Sri Lanka.
Email: [email protected]